Jobs at Apptopia - Sales

Executive Assistant

LocationBoston, MA

Apptopia is seeking an Executive Assistant to join a dynamic, data-driven team at a scrappy startup in rapid scale mode! The successful candidate will be communicative, collaborative, and excited for constant evolution within a high-impact role. In short, someone who eats shifting priorities for breakfast. 

This position reports to the Director of Human Resources, and will primarily support the CEO, in addition to other members of the Executive Team. This role will begin 100% remote, though a gradual transition back to an office location is anticipated in the next 3-6 months. 

Core Responsibilities

Complete a broad variety of administrative tasks, including: calendar management, travel arrangements, and expense reimbursements; assist with special projects; design and produce complex documents, reports, and presentations; collect and prepare information for internal and external meetings; research projects and budget recommendations
Work closely with the CEO and other Leadership to keep them well informed of upcoming commitments and responsibilities, anticipate needs, and follow up appropriately
Coordinate all Executive Team meetings and retreats, and assist with staff meetings and events, as requested
Cultivate strong relationships to act as a "barometer" for important issues taking place in the environment, and keeping Leadership appropriately informed
Represent Apptopia as the first point of contact for internal and external constituencies, including guests, clients, teammates, prospective hires, and visitors
Arrange and handle all logistics for Company meetings and events, including: schedule and reservations; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes, as needed
Manage all aspects of Apptopia’s office services, assist in the selection of
vendors, and purchase equipment, services, and supplies as necessary

Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning
Evaluate and assist in developing office policies and procedures for improved workflow, and proactively anticipate future needs
Create and maintain clear, detailed process documentation to serve as a Company-wide resource, and reinforce unified best practices



4+ years of progressive experience in an administrative or support capacity  (startup or SaaS experience a plus), including C-level, VP, and/or Board level
Strong ability to execute work with a diversity, equity, and inclusion lens
Demonstrated record of excellent judgment and integrity with regard to handling sensitive, privileged, and confidential information 
Proficiency with Apple and PC systems, Microsoft Office programs, and G Suite applications 
Facility with learning and adopting new programs 
Bachelor’s degree or equivalent experience

Apply If Any Of These Describes You

Exceptional emotional intelligence, keen discretion, and unflappable diplomacy
Creative and analytical thinker with meticulous attention to detail
Insatiably curious self-starter who thrives on high levels of autonomy
Extraordinarily organized, efficient, and thorough

To Apply

Submit a copy of your resume, cover letter, and links to your LinkedIn page (if applicable). 

About Apptopia

Backed by powerhouse investors like Mark Cuban and ABS Capital, Apptopia specializes in providing competitive intelligence to mobile app publishers, software development kit (SDK) developers, mobile ad networks, and investment funds by estimating worldwide downloads, revenues, and active users for every mobile app. We also provide in-depth SDK analysis and recognition. Our actionable app store data and intuitive business intelligence tool help companies like Google, Facebook, and Verizon make more informed decisions. Apptopia has been recognized for 3 consecutive years in the Boston Business Journal’s Fast 50, as one of the City’s fastest-growing startups. 

Apptopia is proud to be an Equal Opportunity Employer. Diversity and inclusion among our teammates is critical to our success! Apptopia is not able to provide visa sponsorship at this time.

Why Apptopia?

We provide highly accurate data and intelligence on the mobile app industry by estimating downloads, revenues, and active users for every mobile app in every world. We also provide deep SDK analysis and recognition. Our actionable app store data and intuitive business intelligence tool helps companies like Facebook, Visa, & Lyft make more informed decisions.

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